Sponsored Programs Administrator
Position Title & Department:
Sponsored Programs Administrator: Sponsored Programs Posting #
5728
Detailed Description:
Join a mission-driven, dedicated team that partners with dynamic PIs across disciplines to advance innovative research and support projects that make a meaningful impact. As a Carnegie R2 institution with a growing research portfolio, USD offers an exciting opportunity for colleagues who are passionate about research administration, committed to our mission, and eager to grow with us.
The Sponsored Programs Administrator, under the general direction of the Director, collaborates with faculty and staff in preparing and submitting federal, state and private grant and contract proposals. This position is responsible for the management of pre-award and non-financial post-award services for sponsored project agreements, including the review and negotiation of standard award terms.
The Sponsored Programs Administrator will have strong analytic and deductive reasoning skills, the ability to manage multiple concurrent proposal deadlines under pressure while working independently and as part of a team, attention to detail across work of varying complexity, clear written and verbal communication with faculty and central office partners, and a commitment to a client-centered environment.
Duties and Responsibilities:
Contract and Grant Administration:
Pre-Award activities:
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Work will support disciplines across campus as needed.
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Partner with PI and Co-PI eligible faculty and administrative investigators to develop and prepare complex research proposals, including budgets, budget justifications, administrative documents, and supporting materials.
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Advise and collaborate with faculty, administrators and staff to develop competitive proposals for external funds.
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Recommend specific grant programs and funding opportunities as appropriate to faculty, administrators and staff.
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Actively communicate with members of the campus community to remain engaged with and aware of interests and funding needs; work in cooperation with faculty, administrators and staff to develop interest in externally-funded research opportunities.
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Provide advice and assistance to faculty and staff during the development of grant, cooperative agreement, contract and subcontract proposals to for-profit, non-profit, federal, state and local government sponsors (e.g., interpreting federal and state regulations and University policy, sponsors' proposal instructions and policies.)
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Create multi-year budgets for proposal submission, ensuring regulations such as applicable direct and indirect costs, subcontracts, travel, and fringe benefit rates are followed while conforming to proposal guidelines established by external funding agencies and institutional policies and procedures.
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Submits proposals through various electronic systems including, but not limited to, Cayuse Proposals (S2S), Research.gov, Grants.gov, and other systems.
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Inform departmental budget managers and/or deans of required mandatory cost-share and course reassigned time to be paid by research grants and contracts.
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Respond to external agency requests related to proposal submissions and/or revisions in a timely manner.
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Coordinates with external organizations and institutions on collaborative submissions, as needed.
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Advising faculty and administrators regarding institutional policies for biohazards, animal use, human subjects, required matching funds, and sub-contractors on externally funded proposals and providing guidance for regarding compliance forms per sponsor or USD requirements.
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Secure the concurrence of the Principal Investigator and other University offices, as appropriate, prior to accepting awards with non-standard terms and conditions. Advise all concerned parties of their responsibilities in meeting special or unusual award requirements.
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Investigates and maintains a strong knowledge of federal, state, and local government rules and regulations that govern research grants and contracts and stays informed on sponsored terms and conditions for submitting and negotiating grant awards.
Post-Award activities:
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Analyzes, coordinates, approves, and submits requests for prior approval of post award changes and actions to external sponsors/agencies.
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Utilize information in Cayuse to provide funding and other analysis reports for research/grant topics as requested by departmental budget managers and/or deans offices.
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Interpret sponsor approval requirements, policies, federal regulations, state statues and University policy related to the management and administration of extramural awards.
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Work collaboratively with Grants Accounting to resolve issues related to post-award financial terms and conditions.
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Assist PIs, staff and administrators with project administrative concerns, inquiries, or issues to ensure compliance with sponsor and University policies and best practices.
General Management:
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Lead pre-award to post-award transition meetings between project stakeholders including Sponsored Programs, Grants Accounting, project personnel, budget administrators, and others as needed.
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Maintain regular contact and strong working relationship with other university departments and offices, and with faculty, administrators, staff, and outside funding agencies to facilitate the effective administration of the university's externally funded programs and opportunities for such. Examples of such departments and offices include but are not limited to the Controller's Office, Payroll, Human Resources, Foundation Relations, Procurement, Public Affairs, and the Office of the General Counsel.
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Provide information on award terms and proposal information for pre-award to post-award transition meetings between project stakeholders including Sponsored Programs, Grants Accounting, project personnel, budget administrators, and others as needed.
Other Responsibilities
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Assists in writing and editing office documents and reports as required.
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Contributes to office team building efforts.
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Participates in professional development to continuously develop existing knowledge and expertise in all aspects of research administration.
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Participates in training and advising of faculty, administrators, staff and students on proposal development and grant management through one-on-one meetings or collaborative sessions.
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Assists with faculty training workshops upon request.
Certificates, Licenses, Registrations:
Certified Research Administrator (CRA) certification is desirable.
Special Conditions of Employment:
While this is a full-time, off-campus position, candidates must live in the San Diego County or the greater region, as the position will require in-person meetings and on campus work on a consistent basis.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements:
Minimum Qualifications:
- Bachelor's degree from an accredited college or university required.
- Three or more years of experience required in sponsored research administration.
Preferred Qualifications:
- Master's degree from an accredited college or university in business or finance related area preferred.
- Five or more years of experience in sponsored research administration preferred.
- Training in electronic research administration (Cayuse Research Suite) and financial/HR database (Workday) preferred; incumbent will be trained if needed.
Posting Salary:
$5,859-$6,166 per month; Excellent Benefits
The University of San Diego offers a very competitive benefits package including medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. http://www.sandiego.edu/hr/benefits//
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Special Application Instructions:
Resume and Cover Letter Required
Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at mailto:[email protected]
Additional Details:
Hours: 37.5
Closing date: Open until filled
Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit https://www.sandiego.edu/smoke-free/
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To apply, visit https://apptrkr.com/9895886
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