Gift Reporting Specialist

Saint Joseph's College of Maine is hiring for the position of Gift Reporting Specialist!

The Gift Reporting Specialist supports the Alumni Relations and Institutional Advancement office by managing the accurate recording of all gifts and gift receipt acknowledgements, performing other general duties associated with development including database management in Raiser’s Edge, and providing administrative support for events.

Applications should be accompanied by a cover letter and resume.

POSITION RESPONSIBILITIES:

Manages the accurate recording of all gifts and gift receipt acknowledgements by:

• Recording commitments, pledge payments, and outright gifts to the College in Raiser’s Edge
• Defining contributions by gift type, giving vehicle, designation, and campaign
• Processing gift-related credit cards and pledge entry for development
• Maintaining the donor gift recording process, including stock transfers, cash gifts or gifts in kind
• Following up with donor to process matching gift for timely processing
• Notifying family members of any tribute (memorial/honorarium gifts)
• Bringing check/cash and gift reports from daily batches to the Finance office
• Creating constituent records in the database for new donors to the College, including matching gift entities and create appropriate links between records as needed
• Updating biographical & contact info within the donor record
• Providing reports of significant gifts to IA management and the President
• Working with IA staff to draft or process letters of acknowledgement and prepare receipts for gifts received
• Managing pledge reminders
• Communicating with constituents via phone, email and directing calls to appropriate party
• Working in conjunction with the Finance department to help ensure compliance with College policies, FASB rules, and CAE reporting standards and to ensure the timely processing of all gifts

Performs other general duties associated with development including database management in Raiser’s Edge by:

• Working directly with the Systems and Database Analyst to act as back up on all matters related to Raiser’s Edge management
• Keeping abreast of all upgrades and modules related to Raiser’s Edge and seeking appropriate training as needed
• Assisting with special events by staffing registration and payment (if needed), set-up and break-down

Provides administrative support for events by:

• Helping prepare nametags, organize event supplies, create lists for check-ins, and other key event logistical support
• Working Advancement and other College events to provide day-of hands on support

MINIMUM REQUIREMENTS:

• Bachelor's Degree preferred, or
• Combination of high school/GED and 2-3 years of related experience

SCHEDULE:

• This is a part-time position (20 hours per week), Monday through Friday

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of Google Suite Platform and highly skilled in Microsoft Word with experience in document creation such as, file management/retrieval, merge functions
• Knowledge and experience with Institutional Advancement tracking software, especially Raiser’s Edge
• Data and business analysis in relation to software and database design, documentation, and procedures in an Institutional Advancement/Development environment
• Database management and report writing experience preferred
• Experience in troubleshooting software and data issues
• Ability to work with a wide range of people
• Possesses problem solving skills and the ability to work independently
• Duties require professional verbal and written communication skills
• Possesses an attention to detail with the ability to proofread to ensure accuracy and completeness
• Must demonstrate teamwork skills and a willingness to help others
• Possess a positive attitude to foster a cohesive working environment
• Demonstrated organization and time management skills, including the ability to effectively prioritize tasks
• Ability to maintain confidentiality and discretion
• Tolerates work related stress effectively and maintains self-control/professionalism

About Saint Joseph’s College of Maine

Founded by the Sisters of Mercy in 1912, Saint Joseph’s College is Maine’s only Catholic college. Located on the shores of Sebago Lake in Standish, Maine, the 460-acre campus offers 46 undergraduate programs and a Division III athletic program to approximately 800 on-campus students. In addition to its on-campus offerings, Saint Joseph’s College provides certificates, undergraduate, and advanced degrees to approximately 1,200 working adults residing throughout the United States and in more than 20 other countries through its online learning program. 

Saint Joseph’s College of Maine seeks to attract, retain, and develop personnel who support its mission and are committed to nurturing highly competent and deeply compassionate leaders ready to serve in a vulnerable world. Inspired by the life and vision of Catherine McAuley, it welcomes persons from all backgrounds as part of its community which is guided by the following values:

• to seek and embrace truth and wisdom wherever it may be found;

• to combine faith with reason in the pursuit of academic excellence;

• to commit ourselves to honesty in all relations with each other;

• to welcome the perspectives, cultures, and abilities of all people of good will, especially the disenfranchised;

• to value and respect the contribution of each member of the community;

• to reach out beyond the College’s boundaries to serve the needs of others with compassion and mercy;

• to address instances of injustice that impact people and the earth in solidarity with those we serve and from a position of informed advocacy.

Saint Joseph’s College of Maine is an equal opportunity employer dedicated to providing an inclusive work environment that supports a diverse faculty and staff. We consider all qualified applicants and employees for hiring, placement, and advancement, without regard to a person’s race (including traits associated with race, including hair texture, Afro hairstyles, and protective hairstyles), color, religion, ancestry or national origin, age, genetic information, military status, sex or gender, pregnancy, sexual orientation, gender identity or expression, disabilities, familial status, protected whistleblower activity, previous assertion of workers’ compensation claim, genetic information, protected veteran status, or any other status protected by applicable law. 

Employees wishing to report sex-based discrimination, harassment, or  misconduct should contact the Title IX Office ([email protected], 207-893-6606, 115A Heffernan Center).

In order to be considered for the position, submit an application, cover letter and resume electronically by clicking on “Apply.”  Be sure to also read and sign the Pre-Employment Statement. Offers are contingent upon successfully passing a background check. Specific questions may be emailed to: [email protected] or call 207-893-7757.