Assistant to the Academic Deans

The Academic Affairs Department at the College of Saint Benedict (CSB) and Saint John’s University (SJU) invites applications for a full-time (1.0 FTE), benefit-eligible position of Assistant to the Academic Deans.

The Assistant to the Academic Deans serves as the administrative hub for Academic Affairs at the College of Saint Benedict (CSB) and Saint John's University (SJU), providing essential operational support to the Dean of Faculty, Dean of Curriculum and Assessment, and Dean for Student Academic Success. This position uniquely bridges communication between academic leadership and the broader community, ensuring seamless execution of faculty records management, hiring processes, and signature events including Convocation and CSB Commencement ceremonies. The role brings exceptional value through its coordination and continuity of administrative processes across two campuses.

 The College of Saint Benedict and Saint John’s University offer a competitive and comprehensive benefits package for full-time employees, including:

• Health, Dental, and Vision Insurance

• 18 Paid Holidays Annually

• Generous Vacation and Sick Leave

• Life and Long-Term Disability Insurance

• Tuition Remission for Eligible Dependents

• Employer Contributions to a Retirement Plan

• Employee Assistance Programwith access to free or discounted counseling, legal guidance, financial coaching, and more

Join a committed team dedicated to safety, community, and service in a supportive and values-driven work environment.

To learn more about our benefits, visit mycsbsju.edu/jobs.

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU.

Office Operations (55%)

• Manage calendars, meetings, and travel for Academic Affairs Deans 
• Reconcile purchase card transactions and general expense documentation with annual budget allocations
• Support faculty and academic affairs staff hiring processes
• Generate and issue appointment letters, prepare memos and other documents as needed
• Act as liaison and maintain excellent working relationships between the three Academic Affairs deans and all internal and external institutional partners (faculty, students, staff, parents, and guests of the institutions)
• Support the work of faculty governance committees by facilitating communication and archiving materials 
• Manage inventory and purchase of office supplies, office equipment, and furniture for Academic Affairs offices
• Serve as backup for the Provost’s Executive Assistant

Information and Record Management (25%)

• Maintain accurate electronic faculty records and process faculty information into appropriate systems
• Coordinate and liaison with Human Resources for record management and workflow
• Track annual reviews and performance appraisals
• Maintain archive of academic misconduct cases and related files

Events and Special Projects (20%)

• Plan and coordinate the Saint Ben’s and Saint John’s Convocation (Fall) in coordination with the Provost’s administrative assistant
• Plan and coordinate the Saint Ben’s Commencement Ceremony (Spring)
• Plan and coordinate the Delta Epsilon Sigma induction ceremony (Spring)

Other duties as assigned. 

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent (associate or bachelor’s degree preferred)
• Three or more years of administrative assistant experience (within higher education preferred)
• Demonstrated experience leading collaborative projects
• Ability to multitask and remain flexible in a fast-paced, evolving environment
• Ability to perform administrative duties independently with discretion and sound judgment
• Strong written, oral, and interpersonal communication skills
• Proficiency with current office software and tools including scheduling, word processing, databases, and web-based systems
• Self-motivated with the ability to identify needs and proactively address them

PHYSICAL REQUIREMENTS: 

• Requires working at a computer for extended periods, including typing, reading from a screen, and using various software programs essential for the role

TRAVEL REQUIREMENTS:

• Regular travel between the campuses of the College of Saint Benedict and Saint John’s University

Applications are accepted online by clicking on "Apply." Candidates are asked to complete the application form and submit a cover letter and resume.
 
If you require an accommodation to participate in the CSB and SJU hiring process, please contact Human Resources at (320) 363-5501 or [email protected].
 
It is the policy of CSB and SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. The College of Saint Benedict and Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization.

The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.