Events Manager

The Culinary Services department at Saint John’s University invites applications for a full-time (1.0 FTE), benefit eligible position of Events Manager. 

$1,000 sign-on bonus valid through August 31, 2025. Terms applied to sign-on bonus can be provided by hiring manager. 

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program (click the benefits tab above the position summary section to view more information). For further information regarding our institutions, visit CSBSJU.

• Serve as a main contact for groups reserving campus spaces for events and meetings.
• Guide groups through the event planning process, including space reservations, setup requests, equipment needs, and adherence to relevant policies and procedures.

• Exercise independent judgment in approving event requests, resolving scheduling conflicts, and applying policy exceptions when appropriate.

• Oversee the coordination of event logistics and provide on-site support for assigned events, including room layouts, furniture setup, audiovisual/technology needs, catering arrangements, signage, and day-of troubleshooting. 
• Develop, implement, and enforce campus event policies and procedures, ensuring risk management and compliance with institutional guidelines.
• Advise senior leadership on event protocol, campus master calendar planning, and overall space usage
• Provide leadership and direction to cross-functional event planning committees.
• Ensure timely and accurate completion of all required documentation related to events.
• Collaborate with campus partners to ensure comprehensive event support.
• Maintain organized records of event requests, confirmations, communications, and outcomes.
• Support general office functions, including responding to inquiries, and managing event calendars.

• Assist in monitoring the department’s event services budget, including invoicing, and billing.

• Help schedule, train, and supervise student and part-time staff. 
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent
• Minimum one year experience in event planning or related fields.  

• Excellent oral and written communication skills and interpersonal skills.
• Strong organizational and problem-solving ability including ability to follow through and meet deadlines.
• Professional and effective communication skills including oral, written, and interpersonal skills to maintain cooperative and effective working relationships.
• Proficiency in Microsoft Office Suite or similar software
• Customer-focused with a dedication to exceeding expectations
• Strong multitasking skills with a high attention to detail in a fast-paced environment.
• Demonstrated time management skills to effectively prioritize tasks and meet deadlines.
• Flexibility and adaptability to respond to changing event requirements and client needs.
• Ability to work a flexible schedule including evening and weekend event coverage as required. 

PHYSICAL REQUIREMENTS: 

• Ability to perform essential job functions, with or without reasonable accommodations.
• Mobility to navigate various campus facilities and event venues.
• Ability to lift up to 50 pounds independently or with assistance; must be able to complete event setup and teardown as needed.
• Capacity to tolerate varying noise levels and temperature changes, and to stand and walk for extended periods.
• Must be able to safely and efficiently operate college vehicles; a valid driver’s license is required. Successful completion of college safety and defensive driving training is required within one month of hire.

TRAVEL REQUIREMENTS:

• Some travel between the campuses of the College of Saint Benedict and Saint John’s University. 

Applications are accepted online by clicking on "Apply". Candidates are asked to complete the application form and submit a cover letter and resume.
 
If you require an accommodation to participate in the SJU hiring process, please contact Human Resources at (320) 363-5500 or [email protected].
 
It is the policy of SJU to conduct a pre-employment background check. An offer of employment is contingent upon a successful background check. Saint John's University also utilizes E-Verify as part of its onboarding process to confirm work authorization.
 
Saint John's University is an Affirmative Action/Equal Opportunity Employer. The College of Saint Benedict and Saint John's University are Affirmative Action/Equal Opportunity Employers.