Department Coordinator
The Culinary Services Department at Saint John's University invites applications for a full-time (.80 FTE), benefit eligible position of Department Coordinator.
This position supports the work of Saint John’s University (SJU) Culinary Services which includes the Refectory Dining center, Sexton Commons Dining, Events and Catering and the Schu Coffee Shop. This position is located on the SJU campus and requires regular, in-person availability Monday-Friday. This position will require some weekend shifts as Culinary Services operate 7 days a week throughout the year.
The Department Coordinator provides administrative support including financial and office functions. These responsibilities generally include department communication, accounts receivable and payable, and customer service.
Institutional Inclusion Visioning Statement
The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.
CSB and SJU offer competitive salaries and a comprehensive benefits program. For further information regarding CSB and SJU, see http://www.csbsju.edu/about.
Responsibilities
Office Support
- Serve as the initial point of contact for departmental phone calls and emails, providing assistance, addressing inquiries, and resolving issues
- Purchase, monitor, and maintain department office supplies as needed.
- Provide excellent customer service and hospitality to customers and visitors.
- Coordinate distribution, collection, and approval process of non-exempt employee timecards.
- Submit necessary documents and reports to Payroll office.
- Take and accurately enter customer orders into data system for processing, production, and payment.
- Provide support to the Business Manager and temporarily cover duties and responsibilities in their absence.
- Other duties as assigned by the Business Manager.
Department Financial Support
- Prepare and process accounts payable for all internal and external accounts.
- Process end of month reconciliation of internal catering orders.
- Assist Events and Catering with external customer invoices.
- Accurately document monthly inventory counts.
- Ensures adequate cash on hand, as needed, and prepare daily deposits.
- Assist with student meal contracts and meal plan changes.
Cashier and Point of Sale System
- Coordinate the point-of-sale register system and software which includes providing training, support, data collection and equipment needs.
- Serves as a cashier as needed.
- Hire, train, schedule, and supervise cashiers.
Catering
- Develop an understanding of the service and execution of catered event functions
- Ability to assist with catering events as needed.
- Working knowledge of catering team processes.
Qualifications
- High school graduate.
- Minimum of 1-year related office experience.
- Strong attention to detail and accuracy with excellent organizational skills.
- Proficiency in Microsoft Office Suite.
- Excellent written, oral, and interpersonal communication skills.
- Ability to prioritize tasks and problem-solve.
- Solutions-oriented with great customer service.
- Experience managing multiple priorities.
- Knowledge of accounts payable and receivable, or ability to learn.
- Experience with credit card processing systems, or ability to learn.
PHYSICAL REQUIREMENTS:
- Ability to perform essential job functions, with or without reasonable accommodations.
- Significant keyboard and computer use, prolong sitting, and occasional standing.
- Ability to occasionally lift up to 25 pounds.
TRAVEL REQUIREMENTS:
- Some travel between the campuses of the College of Saint Benedict and Saint John’s University.
